It's important that you have a corporate travel policy in place that employees can use for guidance. Corporate transportation guidelines can help to keep corporate travel affordable and help to reduce the risk of misuse. There are three essential aspects that you should include in your corporate transportation plan.

Decide What Your Business Defines “Corporate Travel” As

This may seem like a simple thing to include in your plan, but it's essential that you design what your company defines as corporate travel and which corporate transportation modes are permitted. For example, most companies agree that corporate travel is any travel that takes the employee from their place of living to the place where they represent the business.

Whatever the definition is for your business, clearly outline that in your corporate transportation policy. Is it okay for family members to travel at their own expense during these trips? If so, is there something more that you need, like a waiver form or some other document? Make sure all of these details are documented.

Consider Different Modes of Corporate Transportation

What mode of travel do your employees prefer? Do they tend to take flights? Do they ride trains to their destinations? Can employees use their own personal vehicles and be compensated? All of these things should be included in your corporate policy to avoid confusion.

Many companies allow chauffeured transportation. As a matter of fact, according to Chauffeur Driven, about 74% of companies allow black car service for corporate travel. Of course, it's strictly up to your business as to what you allow and what you don't, but whatever it is, you need to make the information easy to reference.

Decide Who Approves the Travel

How will employees get the travel approved? Will there be a form template to fill out? Do they go to their direct line supervisor or HR? Perhaps there's a special travel team they need to interact with. It's important that your corporate travel policy covers all the things that an employee will need to do to get their travel approved.

Travel is a big part of corporate life. Take some time to consider your corporate travel transportation needs in order to come up with your travel policy. Give La Jolla Star Transportation a call to learn more.